University of Wisconsin–Madison

Room reservations

On this page

Reservations policy

Multicultural Student Center (MSC) reservable spaces are intended for non-instructional use by the MSC, Registered Student Organizations, and UW departments/units that align with the mission of the MSC. (Non-UW Madison and non-affiliated organization reservations will not be accepted.)

The MSC reservable spaces are not available for regular credit instruction, though space can be requested in special circumstances such as a guest speaker or other one-time activity if the purpose of the event aligns with the mission of the MSC.

Available times

During the academic year, the spaces are reservable during our normal operating hours:

  • 9am to 10pm Monday-Thursday
  • 9am to 5pm on Friday

After-hours requests

In some situations, we can accommodate events outside of normal operating hours for affiliated student orgs. We have a special process for after-hours requests.

Available spaces

MSC Lounge, MSC Classroom, BCC Classroom, and South Mezzanine. View layouts for these rooms.

Room use policy

  • MSC interns or staff must be present in the space.
  • Failure to show up or use a reservation may result in a suspension of reservation privileges for that office/organization in the future.
  • Leaving a mess or not cooperating with MSC staff/interns, may result in cancellation of upcoming reservations and suspension of reservation privileges for that office/organization in the future.
  • Groups reserving MSC space will be financially responsible for any damages to MSC property during the reservation.
  • Black Cultural Center (BCC) reservable spaces are intended for non-instructional use by the MSC, BCC, UW departments/units, and registered student organizations that align with the mission of the BCC. Campus partners are limited to one BCC classroom reservation per semester.
  • No events that are political in nature will be accepted.
  • After 5pm on weekdays, Red Gym access is restricted to UW Madison students, faculty, and staff.  All patrons must hold a valid Wiscard to enter the building.

Cancellation policy

If a space is no longer needed, you must let the MSC know at least 24 hours in advance. Repeated failure to do so may result in revoking of room privileges.

Make a reservation request

Fundraising policy

Affiliated RSOs are allowed to reserve space for fundraiser events if they follow university policy and align with the mission of the MSC.

(Please note: general Red Gym areas are not part of the MSC. The MSC is not responsible for any Red Gym entry way tabling. The entry way and Art Gallery on the 2nd floor are reservable spaces through UW Union. Please contact events@union.wisc.edu for those spaces.)

Fundraising requirements

  • Student organizations must be registered on WIN to be considered.
  • All fundraiser events must occur within the MSC’s standard hours of operations.
  • Fundraiser events must be for charity or for the RSOs operation. No political fundraisers are permitted.
  • RSOs must get MSC flyer approval for event advertisement
  • Event advertisements should include the event location/s and clearly state that the event is sponsored by the RSO, not the MSC.
  • Sales are limited to UW students, staff, and faculty. 
  • Groups reserving MSC space will be financially responsible for any damages to MSC property during the reservation.

Room use policy

  • Fundraising may not disturb or prevent usage of the space and/or in the MSC
  • This includes but is not limited to excessive volume, loud music, etc.
  • Fundraisers may not block entry or passageways or prevent others from accessing the space and/or MSC.
  • Groups reserving the Community Commons high table must not block the snack and go to the printer/office areas. This includes but is not limited to excessive volume, loud music, etc.

Food fundraisers

  • Only pre-cooked meals will be allowed.
  • Orgs must use table clothes and wipe down areas before and after the fundraiser.
  • Org must complete the Temporary Food Service Application.
  • Approved applications are due to mscreservations@wisc.edu at least 1 week before the fundraiser date. (Exceptions may apply so please email with details about event.)

Spaces available

  • MSC Classroom 
  • South Mezzanine
  • Community Commons high table area
  • BCC Classroom (restricted to orgs that align with the mission of the BCC)

Available times

During the academic year, the spaces are reservable during our normal operating hours:

  • 9am to 10pm Monday-Thursday
  • 9am to 5pm on Friday

Make a request

To request space for a fundraiser, please make sure you meet all of the requirements before submitting a request. For food fundraisers, submit your Temporary Food Service Application to us at least 1 week before fundraiser.

Fundraiser event request form

Please email fundraiser questions to mscreservations@studentaffairs.wisc.edu

MSC reservable spaces

Registered affiliated student orgs and campus partners may reserve rooms from the MSC.

Please review the “Reservation policy” and “Fundraising policy” sections of this page.

Please email all reservation questions to mscreservations@studentaffairs.wisc.edu

A diagram key which indicates furniture available in the MSC.

MSC Lounge, room 249

photo of MSC Lounge with 4 pods of tables.
|

  • Room 249
  • Default setup is 4 pods (each pod is 2 tables) with seating around the perimeter.
  • Maximum capacity is 70 people. Soft furniture and tables around the edge of the room cannot be removed.

The lounge with four pods, each with four chairs around the pods. There is also seating around the perimeter of the room.

The lounge with 4 rows of tables, 2 tables per row, and all chairs facing the same direction.

A diagram of the MSC lounge space in an open circle configuration. A large circle of 8 tables with chairs on the outside.

8 tables in rows, with chairs on both sides of the tables.

MSC Classroom, room 243

|

  • Room 243
  • Default setup is a circle of 8 tables.
  • Maximum capacity is 22 people seated.
  • Up to 10 additional seats may be added.
  • Tables cannot be removed.

A diagram of the classroom layout, a circle of 8 long tables with chairs on the outside.

A diagram of the classroom with all chairs facing toward the front. 2 rows are 3 tables long, and the third row is 2 tables long.

A diagram of the classroom with four pods, each pod consisting of two tables facing each other and a small circle of chairs around each pod.

msc classroom in a circle style with no one in the photo.

South mezzanine conference room

The south mezzanine room in a pod layout.
|

  • M02 Located between 2nd and 3rd floors
  • Default setup is 4 pods (each pod is 2 tables).
  • Maximum capacity is 20 seated. Up to 10 additional seats may be added.

A diagram of the mezzanine with four pods, each pod consisting of two tables facing each other and a small circle of chairs around each pod.

A diagram of the mezzanine with tables parallel and the chairs all facing the front of the room.

A diagram with tables forming a circle and chairs face the inner part of the circle.

BCC Classroom, room 106

|

  • Room 106B inside of the Black Cultural Center
  • Default setup is 6 pods.
  • Maximum capacity is 24 people.
  • Black Cultural Center (BCC) reservable spaces are intended for non-instructional use by the MSC, BCC, UW departments/units, and registered student organizations that align with the mission of the BCC.
  • Campus partners are limited to one BCC classroom reservation per semester.

A diagram of the BCC classroom with six pods, each pod consisting of two tables facing each other and a small circle of chairs around each pod.

A diagram with tables laid out in parallel with all chairs facing the front of the room.

The BCC classroom in the default pod layout.