For your convenience, below are links to the sections of the Multicultural Council (MCC) funding policies
and procedures. If you would like to download the entire MCC packet, please click on the link above.
I. INTRODUCTION & MISSION
The Multicultural Council (MCC) is a funding source of the Multicultural Student Center . The MCC provides funding to support cultural programs, educational activities and travel opportunities sponsored by registered student organizations. This document will provide you with all of the necessary information and resources related to MCC funding while also providing information about other key UW-Madison funding resources available on the University of Wisconsin-Madison campus.
Since its inception in 1973, the Multicultural Council has played an integral role in supporting cultural programming on the UW-Madison campus, in an effort to strengthen retention of students of color and to enrich the intellectual and cultural life of the University community.
The mission and purpose of the Multicultural Council is to: a) improve the cultural climate at the University for students of color by increasing the number of events on campus that represent the history, culture, and interests of African Americans, Asian Americans, Chicano/a, Native Americans, and Puerto Ricans; b) to enrich the cultural climate at the University for all students by increasing opportunities to experience culturally diverse events; c) to increase the number and quality of significant leadership and decision making opportunities for ethnic students of color by affording programming experiences that involve grant writing, planning/organizing, presenting, and evaluating programs for the University community, d) and to encourage students representing various student of color groups to work with faculty, staff, other students and community groups in developing and presenting programs for the University community.
The highest priority will be given to those cultural program events directly related to the needs and interest of students of color attending the University. This will be determined by the Multicultural Council (MCC) on a proposal by proposal basis. TOPpriority for funding will be given to those cultural program events held on campus.
The Multicultural Council funds are a part of the Multicultural Student Center ’s annual budget and are general-purpose revenue state tax dollars. Each year, the MCC receives $129,000 dollars, to use for event/travel activities. The use of these funds is governed by state statutes and guidelines.
II. GENERAL INFORMATION
The Multicultural Council (MCC) is a funding source, which allocates funds to UW-Madison registered student organizations. In order to assist as many student organizations as possible, the funds allocated by MCC shall provide partial financial support for event programming and travel activities.
The Multicultural Council will consider supporting student organization event/travel activities, as appropriate, but has limited funds to disperse. Therefore, MCC may decide to partially fund the activity, fund certain aspects of the program, provide in-kind support, or reject the funding request altogether. If additional information is needed, the Council may decide to table a decision.
The Multicultural Council is funded by state tax dollars and allocates all funds judiciously. The Council is required to operate in accordance with University and state of Wisconsin statutes and policies. The Multicultural Council has developed policies and procedures for student organizations seeking funding from the Multicultural Council. A proposal must be submitted online for consideration.
All student organizations are strongly encouraged to meet with the MCC Advisor prior to hearing date to review submitted proposal.
The Multicultural Council meets bi-monthly on Wednesday evenings at 6:00pm during the academic year (except during semester break periods). Meetings are held in the MSC Conference Room, located in the Red Gym.
Successful passage of a funding proposal requires a majority affirmative vote from the Multicultural Council.
Student organizations are required to attend the next scheduled MCC Hearing meeting after submitting their proposal (remember, all funding proposals must be submitted thirty-days in advance of the event and the event/travel activity needs to occur at least fourteen days after the hearing meeting, please see MCC website for hearing meeting dates ). An email message from the Multicultural Student Center will be sent to the primary contact person on the proposal informing them of the scheduled MCC Hearing meeting for which they must appear. At the MCC Hearing meeting, each student organization is required to give a formal presentation to the Multicultural Council regarding their funding request. During this time, student organizations should present their goals/objectives of the program event/travel activity, in which they are seeking sponsorship. Each group will be given five minutes to present to the Multicultural Council. Please be prepared to answer questions.
Student representatives are also required to provide twelve copies of their proposal including all cost estimates/quotes to MCC during the hearing meeting. After all groups have had the opportunity to present, members of MCC will then discuss and vote on all funding proposals.
Facilities for the event should be suitable to accommodate the intended projected audience. In addition, all campus program events should be held on the UW-Madison campus so that students, faculty and staff are able to attend.
Student organizations who do not show up to present their proposal will not be considered.
Because these funds are provided by the state of Wisconsin , they are subject to the same procedures and restrictions affecting the expenditures of all state funds. The Multicultural Student Center staff reviews all proposals and will provide recommendations as necessary for expenditures of state funds. Although MCC may approve a funding proposal, if there are any discrepancies after the fact with the funding proposal, the appropriate University official (s) will review it before any funding is processed.
Monthly and annual MCC expense and disbursement statements are prepared by staff in the MSC and the Office of the Dean of Students. All expenditures, with the exception of some administrative costs (that may require additional information and review) must be requested on the proposal form and approved by MCC.
If you would like a printed MCC Packet for your reference, packets are available at the Multicultural Student Center ’s front desk. Remember, the MCC Funding Proposal application must be completed on-line in order to be considered for funding.
To view a complete listing of the 2008-2009 Multicultural Council hearing dates, please click on the link to be connected: http://msc.wisc.edu/council/schedule.php
III. HOW DO YOU KNOW IF YOU ARE ELIGIBLE FOR MCC FUNDING?
Only registered (in accordance with the Student Organization Office) and active University of Wisconsin-Madison student organizations are eligible to receive funds from the Multicultural Council. Funds may be allocated for educational and/or cultural purposes. Official notification of funding results will be sent via email and/or by first class mail.
IV. HOW DO I APPLY FOR MCC FUNDING?
Student organizations MUST complete and submit the online MCC application in its entirety at least thirty days in advance of the scheduled event and all events/travel activities MUST occur at least fourteen (14) days after the MCC Hearing meeting, (note: submitting a MCC funding proposal application does not guarantee that student organizations will receive financial assistance from the MCC).
All proposals are reviewed and voted on by the Multicultural Council during scheduled meetings, which are held twice a month during the academic year. Student organizations are required to submit supporting documents or materials (e.g., biographies, cost estimates, history of event/travel activities, etc.) to support their funding proposal request (s) to the Multicultural Council. After reviewing each funding proposal, a vote to either approve, table or deny the funding request will be rendered by the Multicultural Council. Money spent by an organization prior to receiving approval from the Multicultural Council will not be reimbursed.
Student organizations who have submitted a program event proposal for review and consideration by the Multicultural Council may request up to a maximum of 50% of their entire budget request for University-wide cultural programming events.
Student organizations who have submitted a travel proposal for review and consideration by the Multicultural Council may request up to a maximum of 30% of their entire budget request for travel activity.
Financial support contributed by the organization’s own funding account is NOT considered co-funding.
Program events that occur on campus and have a direct impact on students of color at the University will be given TOP PRIORITY, rather than those program events not held on campus (i.e., conference, convention, meeting, etc.).
To qualify for funding consideration, a student representative from your organization must be present at the MCC hearing meeting. Members of the Multicultural Council are not allowed to make a presentation on behalf of a particular student organization (s), and are not permitted to influence the process and deliberations. Council members are required to abstain from voting from event programs/travel activities sponsored by an organization in which they belong. This policy is in effect to avoid any conflicts of interest that may occur, as a result of Council members involvement in a particular student organization (s), that is scheduled to present before the Multicultural Council. Voting decisions on funding proposals are made after all scheduled student organizations have presented their program requests.
V. HOW ARE FUNDS RESTRICTED?
Speakers or performers that are employees of the University of Wisconsin System may be subject to different payment restrictions and conditions including tax liability policy. In accordance with Wisconsin ’s statute 20.285 (2) (e) of the 1975 “general purpose revenues appropriated under this section, may not be used for entertainment purposes by University of Wisconsin officials (please refer to honoraria/speaking fee for policy).” For additional information about this subject, please contact the Financial Specialist in the Multicultural Student Center .
The Multicultural Council reserves the right to fund and support portions of specific program events/travel activities related to a particular program/travel request. In addition, MCC funds WILLNOT be allocated to student organizations for:
Any event or travel activity that can be classified as a fundraiser;
Awards (e.g., prizes, cash, gift cards, trophies, plaques, frames, etc.);
Note: Funding is divided up into two main categories entitled Cultural Program Event Funds and Travel Activity
A. Cultural Program Event Funds
Honoraria/Speaking Fee:
***PLEASE NOTE: Invited speakers/cultural performers will receive payment only after they have successfully concluded their performance. ***
Student organizations who have submitted a program event proposal for review and consideration by the Multicultural Council may request up to a maximum of 50% of their entire budget request for University-wide programming events.
Honoraria or speaking fees that exceeded $3, 200.00 for program speakers who are non-residents of Wisconsin will be subject to a 6% entertainment tax by the state of Wisconsin . Those taxes will automatically be deducted from the payment.
Honoraria or speaking fees for international speakers/performers will also be subject to additional income tax deductions. International speakers/performers will ONLY receive payment if they have the appropriate VISA status. Please direct all inquiries about this section to the Financial Specialist. Visa type must be provided prior to entering into a contractual agreement with an international speaker (s)/performer (s). Administrative staff from the Multicultural Student Center will determine final approval.
All contractual agreements will be generated and emailed by the Multicultural Student Center staff and then must be signed and returned by the performer, speaker and/or agent. All contractual agreements should be returned at least three weeks prior to the engagement.
Effective January 1983, all out-of-state public speakers and performers requesting reimbursement for services are required to file a surety bond of cash deposit if the total contract price from all funding sources for the performance in Wisconsin exceeds $3, 200.00. Bonds or deposits must be filed to guarantee payment of state income or franchise taxes, sales and use taxes and any penalties and interest. All bonds must be filed with Wisconsin ’s Department of Revenue at least two days before the performance. If the bond or deposit is not filed, the “employer” (UW-Madison) is required to deduct 6% of the total contract to remit for state income tax purposes.
Lodging:
According to State policy, lodging can not exceed $62.00, per day in the state of Wisconsin , for guest speakers/performers. Exceptions are Milwaukee , Racine and Waukesha Countries, where the maximum state rate is $72, per day.
Hotel and room accommodations are located in close proximity to the UW-Madison campus and are generally inexpensive. Student organizations are encouraged to contact the following lodging accommodations for more information: Lowell Hall, (608) 256-2621), Frederick Center , (608) 231-1341), Memorial Union (608) 265-3000), or Union South (608) 263-2600).
Student organizations should direct all inquires directly to hotels regarding: Price, reservation and confirmation numbers, etc. Quotes must be included in the proposal materials presented to the Council. All lodging information should be forwarded to the Financial Specialist after the Multicultural Council hearing meeting to process payment.
Air Travel:
Student organizations can contact airlines, travel agencies, or check for on-line travel resources to obtain airfare estimates. FIRST CLASS airfare is prohibited by the University of Wisconsin-Madison.
For airline flights that exceed $500.00, student organizations are required to research and submit two additional ticket quotes to be included in funding proposals for review by the MCC. Before presenting to the Multicultural Council, student organizations are encouraged to confirm all airline ticket quotes the day of the scheduled hearing.
In these situations, the lowest bid will be chosen.
Funding for lodging and traveling accommodations for speakers, performers, etc. is at the discretion of the Multicultural Council.
Ground Transportation:
University Vehicle
Student organizations interested in renting a car MUST go through an approval process to be eligible to drive University vehicles. A department sponsor is required to rent a car through the UW car fleet office (Note: The Multicultural Student Center and Multicultural Council CANNOT be the department sponsor). Student organizations MUST facilitate preparations as far in advance as possible for car and van rental, please contact UW-Madison’s Physical Plant car fleet office at (608) 262-1307). All driving records are reviewed and Vehicle Use Agreement forms need to be completed and submitted to the Office of Risk Management (A copy of the approved form (s) should also be submitted to the MSC). Rates are determined by size of vehicle and distance traveled.
Personal Vehicle
If 300 miles or less is driven, the student can be reimbursed at a rate of $.425/mile. If the distance driven is more than 300 miles, the rate is $.32/mile (Use mapquest.com to figure out mileage estimates).
Students can claim an additional $.01/mile if there are at least two passengers traveling on the same business trip (Use mapquest.com to figure out mileage estimates).
Alternatively, the student can claim gas expenses for reimbursement, but not both mileage and gas.
Student organizations MUST provide an estimate of reimbursement costs at the hearing based on the above information.
Rental Car
Rental Cars can only be used if a student can show proof that a UW Car Fleet vehicle is not available.
Cost estimates can be obtained from:
Originating in Wisconsin : Enterprise rent-a-car, (888) 947-3722 ask for the “state rate.” (Note: You must be a UW Student).
Originating out-of-state: National Car Rental, (800) 227-7368, ask for 5004463 or 5766241 contract rates (Note: You must be a UW employed graduate student and at least 21 years of age and have a major credit card).
All estimates should be brought to the hearing meeting. If approved for gasoline, please save all receipts for reimbursement.
Buses
If approved, student organizations may charter buses to travel to a conference or event. To obtain, a complete listing of approved and recommended contracted and insured bus companies, please contact UW-Madison’s Purchasing Services office at (608) 262-1526. Student organizations MUST use an approved charter bus company. All quotes should be brought to the hearing meeting. If approved, the MCC Financial Specialist will arrange payment to the bus company.
Tolls, taxis, etc.
Tolls, taxis, and commuter bus expenses can be reimbursed. All estimates should be brought to the hearing meeting. If approved, receipts are required and must be submitted to the MSC Financial Specialist within five (5) business days after returning from your travel activity.
Advertisement, Publicity & Printing:
Student organizations are allowed to request financial support for advertisement, publicity and printing expenses: Newspaper and magazine ads, posters, fliers, leaflets, program brochures, quarter-sheets, and graphic-design.
Student organizations MUST coordinate all printing requests through on-campus printing services such as ASM Student Print (608) 262-6216), DoIt Publishing and Printing Services (608) 262-3461, L/S Copy Center (608) 263-1803, or Law School Copy Shop (608) 262-0668. All printing services are able to give quotes for various printing needs and they MUST be submitted to the Council at time of hearing meeting.
Student organizations are NOT ALLOWED to utilize off-campus printing companies to print their materials (Kinko’s, Bob’s Copy Shop, Office Max, just to cite a few). For additional information, please contact the MSC Financial Specialist.
Student organizations MUST include on all of their materials and information, the MCC name, and logo. Failure to include the MCC name and logo on publicity may result in the loss of future Multicultural Council funding.
For more information about advertising costs, please contact the Badger Herald at (608) 257-4712, the Daily Cardinal at (608) 262-8000, the Isthmus at (608) 251-5627 and the Onion at (608) 256-1372.
Space & Equipment Rental:
Student organizations are allowed to request financial support for space rental and equipment (e.g., TV/VCR/DVD players, audio equipment, PA system (s), microphones, data, overhead or slide projectors, screen (s), room rental charges, etc.).
Student organizations are allowed to use Free of Charge, MSC and Red Gym equipment for events held in the MSC Lounge:
TV, VCR & DVD Player
Microphone
Overhead projector, data projector and Screen
Data projector, VCR and portable screen
For programs held in other campus buildings, student organizations are encouraged to contact the following departments for estimated costs for audiovisual equipment: Memorial Union and Union South (608) 262-2511, Grainger Hall (608) 262-8679, and DoIt (608) 262-3551.
For facility information, please contact Grainger Hall at (608) 262-8679, Historical Society Auditorium at (608) 264-6400 or Wisconsin Union Central Reservations office at (608) 262-2511.
B. Travel Activity
***Note: Students are encouraged to meet with the MSC Financial Specialist to clarify these policies, if necessary***
General Information
Applications for travel consideration must be submitted thirty (30) days prior to the date of departure.
The conference to be attended must be multicultural in nature.
Student organizations who have submitted a travel proposal for review and consideration by the Multicultural Council may request up to a maximum of 30% of their entire budget request for travel activity.
Student organizations seeking funding from MCC for conferences must acquire additional funding sources from other programs of departments. Financial support contributions from an organization’s own budget are not considered co-funding; however, it is also highly preferable that some funding come from fundraising efforts by the student organization and/or personal contributions by students.
The Council will consider funding up to four (4) students to travel by air or car to an approved conference event/activity.
The MCC may consider funding charter bus travel to an approved conference, event and activity.
If the proposal is approved, MCC may consider funding only the cost associated with lodging, transportation and and/or registration.
Original receipts are required for reimbursement of approved conference travel costs, which MCC cannot pay directly (e.g., Taxis, bus, gas, tolls, parking, etc.). In these cases, students attending the conference must pay for expenses in advance, and get reimbursed later. Receipts must be turned into the MCC Financial Specialist within five (5) business days after returning from the conference, or MCC will not be responsible for payment.
All guidelines above are contingent on the approval of the Multicultural Council. Please remember that the MCC can elect to pay all, some or none of these costs.
Lodging:
The maximum lodging rate is $62 per night for a single room for all in-state counties other than Milwaukee , Racine and Waukesha . The maximum lodging rate in Milwaukee , Racine and Waukesha counties is $72 per night for a single room. Student organizations MUST contact the hotel they are interested in to obtain quote (s) and reservation number prior to the hearing meeting.
If the student organization activity is approved, the MCC Financial Specialist will contact the hotel to confirm the reservation and pay for it with the department credit card.
Co-ed rooming is NOT allowed during traveling activities (Note: A guide to define co-ed rooming is a male and female staying in the same room together) separate rooms are required for each gender.
Registration:
Students attending the approved travel event and activity MUST be a registered UW-Madison student. Information regarding the students who plan to attend the travel event and activity must be attached to the proposal (e.g., student’s name, classification, phone number, email address, etc.).
MCC will pay the registration vendor or agency directly. Reimbursement will not be granted for this purpose. Student organizations are strongly encouraged to take advantage of early-bird registration fees.
All UW-Madison students MUST be currently registered/enrolled in order to be reimbursed.
Student organizations planning to attend conferences, conventions, and meetings are required to provide and submit a list of students who will be attending the conference (i.e., student’s name, classification, phone number, email address, etc.). If approved, MCC will pay the registration conference expenses directly.
ALL POLICIES ARE CONTIGENT ON THE APPROVAL OF THE MULTICULTURAL COUNCIL!
Air Travel:
Student organizations should contact airlines, travel agencies, or check for on-line travel resources to obtain airfare estimates. FIRST CLASS airfare is prohibited by the University of Wisconsin-Madison.
For airline flights that exceed $500.00, student organizations are required to research and submit two additional ticket quotes to be included in funding proposals for review by the MCC. Before presenting to the Multicultural Council, student organizations are encouraged to confirm all airline ticket quotes the day of the scheduled hearing. In these situations, the lowest bid will be chosen.
Ground Transportation:
University Vehicle
Student organizations interested in renting a car MUST go through an approval process to be eligible to drive University vehicles. A department sponsor is required to rent a car through the UW Car fleet office (Note: The Multicultural Student Center and Multicultural Council CANNOT be the department sponsor). Student organizations MUST facilitate preparations as far in advance as possible for car and van rental, please contact UW-Madison’s Physical Plant car fleet office at (608) 262-1307). All driving records are reviewed and Vehicle Use Agreement forms need to be completed and submitted to the Office of Risk Management (A copy of the approved form (s) should also be submitted to the MSC). Rates are determined on size of vehicle and distance traveled.
Personal Vehicle
If 300 miles or less is driven, the student can be reimbursed at a rate of $.425/mile. If the distance driven is more than 300 miles, the rate is $.32/mile (Use mapquest.com figure out your mileage estimates).
Students can claim an additional $.01/mile if there are at least two passengers traveling on the same business trip (Use mapquest.com figure out your mileage estimates).
Alternatively, the student can claim gas expenses for reimbursement, but not both mileage and gas.
Student organizations MUST provide an estimate of reimbursement costs at the hearing based on the above information.
Rental Car
Rental Cars can only be used if a student can show proof that a UW Car Fleet vehicle is not available.
Cost estimates can be obtained from:
Originating in Wisconsin : Enterprise rent-a-car, (888) 947-3722 ask for the “state rate.” (Note: You must be a UW Student).
Originating out-of-state: National Car Rental, (800) 227-7368, ask for 5004463 or 5766241 contract rates (Note: You must be a UW employed graduate student and at least 21 years of age and have a major credit card).
All estimates should be brought to the hearing meeting. If approved for gasoline, please save all receipts for reimbursement.
Buses
If approved, student organizations may charter buses to travel to a conference or event. To obtain, a complete listing of approved and recommended contracted and insured bus companies, please contact UW-Madison’s Purchasing Services office at (608) 262-1526). Student organizations MUST use an approved charter bus company. All quotes should be brought to the hearing meeting. If approved, the MCC Financial Specialist will arrange payment to the bus company.
Tolls, taxis, etc.
Tolls, taxis, and commuter bus expenses can be reimbursed, if approved in advance. All estimates should be brought to the hearing meeting. If approved, receipts are required and must be submitted to the MSC Financial Specialist within five (5) business days after returning from your travel activity.
VII. HOW ARE PROGRAM EVENT/TRAVEL ACTIVITY EXPENSES PAID?
Student organizations seeking funding from the Multicultural Council are required to have co-funding from other departments, offices and student organizations. Financial support contributed by the organization’s own funding account is NOT considered co-funding.
Student organization recipients of funding must be currently registered UW-Madison students.
Student organizations will ONLY be permitted to use MCC funds for the intended purpose as approved. In the event that the total amount of funds allocated to the student organization is not utilized, the remaining funds will be returned to the Multicultural Council.
Student organizations are encouraged to submit all bills, receipts and all other appropriate expense information to the Financial Specialist within five (5) days of the event.
The Multicultural Council will not pay for any expenses that exceed the amount approved by the Multicultural Council. The student organization will be responsible for covering any additional expenses.
Student organizations seeking funds from the Multicultural Council are required to provide an estimate of costs for program events/travel activities (e.g., honoraria, travel, lodging, etc.). Please note that NO verbal or written contractual agreement (i.e., entertainment contracts, etc.) is to be agreed upon or determined without the approval of the Multicultural Council (this will protect YOU and the institution). All written contractual agreements must be approved by the Multicultural Student Center and other University Officials.
Student organizations that are requesting financial support of $2, 500 or more are required to meet with the Multicultural Council Advisor prior to the submission of the funding proposal in order to insure that all policies are understood and explained carefully before the scheduled program event/travel activity is planned. Furthermore, all student organizations are strongly encouraged to meet and consult with the MCC Advisor, at least SIXTY (60) days prior to the hearing meeting to discuss the planning logistics. Student organizations that have been approved for funding by the Multicultural Council are required to meet with the MSC Financial Specialist within 48 hours of being approved by the MCC to begin the paperwork processing for the program event/travel activity.
If an event is funded by the Multicultural Council, all publicity and advertising must acknowledge the MCC’s financial support. This means, the MCC logo MUST be included on all publicity and materials (e.g., flyers, posters, brochures, pamphlets, newspaper, program booklets, ads., etc.), just to cite a few. In addition, publications MUST state “Free Event, Open to the General Public,” as outlined in the MCC Policies. To download a copy of the MCC Logo, please click on the logo link to be connected: http://msc.wisc.edu/council/logo.php
VIII. HOW DO I FILE AN APPEAL IF OUR FUNDING PROPOSAL IS DENIED?
In cases when a funding proposal is denied by the Multicultural Council, an email message will be sent by the MCC Advisor to the student organization contact person identified.
Appeals will only be accepted and considered if submitted within 48 hours of receiving the denial notification from the MCC Advisor. Re-submission of the funding proposal will NOT be allowed.
Multicultural Council Appeals Process and Guidelines
Passed at 10/16/02 MCC meeting
Revised 8/5/03
A student organization is eligible for an appeal only if a Multicultural Council (MCC) decision has already been rendered and the student organization is appealing that decision rendered. Student organization proposals that do not meet the MCC mission or policies by the required deadlines do not qualify for an appeal.
After an MCC decision is rendered, a student organization has 48 hours to request and explain grounds for an appeal in writing. The appeal is reviewed by the MCC Advisor based on appeals guidelines to determine whether further consideration is warranted.
Grounds for an Appeal
The MCC Advisor will review requests for an appeal on a case-by-case basis. Factors that warrant an appeal:
MCC ruling against all or any part of a proposal based on erroneous assumptions about, or unfair bias against a student organization or its proposal.
MCC ruling against a proposal that is consistent with the mission and policies of the Multicultural Council.
Significant changes in the status of the event or the student organization requesting the appeal that affects the original proposal. For example, if MCC members did not support a proposal because of concern about aspects of the proposal and the student organization is willing to adjust the proposal to address those concerns, MCC may consider overturning an original decision.
What does my student organization need to do if we are seeking an appeal?
Make sure that there are grounds for an appeal based on the MCC appeal guidelines stated above. Please refer to MCC appeal guidelines and consult with the MCC Advisor if you have questions about the appeal guidelines or process. You must request an appeal in writing within 48 hours of a rendered MCC decision.
The appeals letter must address in detail why you feel an appeal is warranted based on the factors identified as grounds for MCC appeals.
The MCC Advisor will make contact within three (3) business days after reviewing the appeal letter. If it is determined that the appeal requires further consideration, an Appeals Board will listen to an oral presentation that will last no longer than ten (10) minutes.
Appeals Board
An Appeals Board made of 1 of the 2 representatives from each of the five designated MCC communities of color will hear the appeal that will be scheduled at a specific date and time. MCC reserves the right to call a special meeting to review an appeal. A decision on an appeal request will be delivered at the same meeting unless MCC can not render a decision. In this case, a majority vote to postpone the meeting will be made.
For an appeal to be passed, MCC requires a majority vote, which is 4 out of the 5 MCC communities voting in support of the appeal or 3 out of the 4 communities, if only 4 MCC communities are present.
Only those individuals listed on the student organization funding proposal as the contact person (s) will be notified of the date, time and location of the appeal hearing meeting.
If an appeal is granted, a special Multicultural Council Appeal hearing meeting will convene to review the funding proposal again. Notification of the appeal meeting will be sent within three (3) business days. During the appeal hearing, the student organization will have ten minutes to present to the Multicultural Council. Presenters should be prepared to respond to questions and/or clarify segments of their funding proposal.
Appeal decision (s) may be decided after the student organization has concluded their presentation, or the Multicultural Council may decide to postpone their decision until they are able to gather additional information and materials needed to make a decision.
IX. WHAT IS THE PURPOSE OF CONDUCTING AN EVALUATION FORM & MEETING?
Student organizations receiving funds from the Multicultural Council are required to complete and submit the University-wide event program and travel activity evaluation form within thirty-days (30) after the program event/travel activity has concluded. Student representatives should schedule a formal meeting with the MCC Advisor.
The purpose of the evaluation meeting is to get an understanding of what the organization learned, and how the information and knowledge obtained will benefit the UW-Madison campus.
Student organizations may be asked to develop a program in conjunction with the Multicultural Student Center .
X. WHAT ARE SOME IMPORTANT POLICIES THAT YOU NEED TO KNOW ABOUT?
Accountability:
To increase cultural and educational programming and student participation on campus while maintaining our commitment to student organizations, the MCC consistently enforces the policies set forth in its mission.
Each student organization requesting funds from the MCC must complete the MCC application online to be eligible for funding.
All student organizations are required to submit and complete the University-wide evaluation form online.
XI. SPECIAL LARGE SCALE EVENTS
In the event that a Multicultural Council funded program requires the event to be ticketed, the Multicultural Student Center (MSC) will receive the greater of 10% or 100 tickets for such event. If reserved seating is available, the MSC must be given tickets that are earmarked in the reserved section.
All large-scale campus programs that require security, MUST be reviewed and coordinated with the UW Police Department before a funding proposal is voted upon by Multicultural Council (please indicate in the note section on the last page, if you have facilitated this process) Please consult with the UW Police department for more information.
